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Free Estimate Generator

Create a professional estimate or quote and download it as a PDF — free, no account required, nothing stored on our servers.

Send a written estimate before you start work, not just a verbal quote — it protects both sides if the scope, timeline, or price gets questioned later, and gives your client something concrete to approve before you begin.

Subtotal$0.00
Tax$0.00
Estimated total$0.00

What a solid estimate includes

  • Itemized scope. Specific line items, not one lump sum, so the client can see exactly what they're paying for.
  • A cost breakdown. Quantity and rate per item, plus subtotal and tax — calculated automatically as you fill in the form below.
  • A validity period. Set how long the quoted price holds using the "Valid until" field, since costs can change if a client takes weeks to respond.
  • Clear terms. Payment schedule, what counts as a revision versus new scope, and any assumptions the price depends on — note these in the Notes field.

Frequently asked questions

Yes, completely free with no account or sign-up required, and no limit on how many estimates you can create.

No. The PDF is generated entirely in your browser — your client's name, amounts, and notes are never sent anywhere.

The downloaded file is a flattened PDF, so it isn't directly editable. Come back to this page, adjust the form, and regenerate it if you need to make changes.

Yes — add as many items as needed, each with its own description, quantity, and rate, and the subtotal and tax calculate automatically.

USD ($), EUR (€), and GBP (£) — choose the one that matches your invoice.

An estimate is a proposed price you send before work starts, so the client can approve the scope and cost upfront. An invoice is the bill you send after the work is done (or at an agreed milestone) to request payment — use SignFastAi's free invoice generator once the work is complete.

Enter your tax rate as a percentage and it's applied automatically to the subtotal to calculate the tax amount and total — useful for sales tax, VAT, or GST depending on where you're based. Leave it at 0 if tax doesn't apply to your estimate.

This page just creates an estimate PDF for you to send. SignFastAi's core product lets you upload a document, place signature fields on it, and send a secure signing link to get it signed.

Estimate approved? Get the contract signed next.

Check out SignFastAi's free contract templates, or upload your own document and send it out for signature in a couple of minutes.

Browse contract templates