An agreement for renting party equipment (tables, chairs, tents, etc.) — inventory, delivery, damage liability, and return terms.
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Free general-purpose template, not legal advice. Fill in the placeholders and consider having a lawyer review it before you rely on it.
This Party Rental Agreement ("Agreement") is entered into as of [Effective Date] between [Rental Company Name] ("Provider") and [Client Name] ("Client"), for an event on [Event Date] at [Delivery Address].
Provider will supply the items listed in [Attachment — e.g. tables, chairs, tent, linens], for the rental period of [Start Date/Time] to [End Date/Time].
Provider will deliver items to [Address] by [Time] and pick them up by [Time], subject to site access being available as agreed.
Client agrees to pay a rental fee of [Amount], plus a refundable damage deposit of [Amount].
Client is responsible for providing a suitable, accessible setup location and for protecting items from weather where applicable (e.g. covering non-weatherproof items).
Client is responsible for damaged or missing items beyond normal use, deductible from the deposit with any excess billed at replacement cost.
Cancellations more than [Number] days before the event receive a refund of [Percentage]% of the rental fee. Cancellations within [Number] days are non-refundable.
This Agreement is governed by the laws of the State of [State / Jurisdiction].
Provider Signature: _______________________ Date: _______________
Client Signature: _______________________ Date: _______________
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