An agreement engaging an event planner to coordinate an event — scope of services, budget, vendor coordination, and payment schedule.
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Free general-purpose template, not legal advice. Fill in the placeholders and consider having a lawyer review it before you rely on it.
This Event Planning Agreement ("Agreement") is entered into as of [Effective Date] between [Planner Name] ("Planner") and [Client Name] ("Client"), for the event described as [Event Description] on [Event Date] at [Venue].
Planner will provide the following services: [Description — e.g. vendor sourcing, budget management, day-of coordination].
Planner will work within a total event budget of approximately [Amount], and will obtain Client’s approval before booking vendors or committing funds beyond [Threshold].
Client agrees to pay Planner [a flat fee of [Amount] / [Percentage]% of the total event budget], payable as follows: [Payment Schedule — e.g. deposit upon signing, balance before the event].
Unless otherwise agreed, contracts with third-party vendors (caterers, venues, etc.) are between Client and those vendors directly; Planner acts as coordinator, not guarantor, of vendor performance.
If Client cancels or postpones the event, the deposit is non-refundable, and Planner will be paid for services rendered up to the cancellation date. Rescheduling is subject to Planner’s availability.
Planner is not responsible for the acts, omissions, or performance failures of third-party vendors, or for circumstances beyond Planner’s reasonable control (weather, venue issues, etc.).
This Agreement is governed by the laws of the State of [State / Jurisdiction].
Planner Signature: _______________________ Date: _______________
Client Signature: _______________________ Date: _______________
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